Once you determine a potential sponsor for your project, you’ll want to develop a plan to be sure you are on track for proposal submission by the sponsor’s deadline. Even if you are not entirely certain you wish to submit the proposal, please notify your Office of Sponsored Projects Administrator and your departmental budget manager so each can make plans to assist you along the way.
To help ensure a thorough timely review by OSP and proposal submission:
- Once pursuing the proposal is likely:
- Start the Proposal in the Cayuse Sponsored Projects (SP) module
- At a minimum, include the Lead Administrative Unit, Fund Type, Sponsor, and Deadline
- Attach the RFP or funding announcement to OSP for review
- Your OSP Administrator will add the OSP deadline and create a "Do Not Close" task to communicate with the PI/dept/division
- Start the Proposal in the Cayuse Sponsored Projects (SP) module
- As fully reviewed documents become available:
- Attach them to the "Do Not Close" task and assign to your dept contact, division contact, or OSP Administrator as appropriate
- Your OSP Administrator will strive to review documents within one business day and provide comments
- When all necessary changes/corrections have been made and there are no errors in the sponsor submission system, your OSP Administrator will ask the dept/division contact if they are ready to route the proposal
- OSP will submit the proposal once routing is complete
- 3 Business Days Prior to Sponsor's Submission Deadline:
- The final and fully reviewed (by dept and division) proposal package must be loaded in Cayuse SP and the sponsor submission system. Three days allows time to identify and make any necessary changes.
Note: The final proposal consists of all components of the proposal in the final format that will be submitted to the sponsor.
To request an exception to the OSP deadline, the PI should start a task in Cayuse SP. Add a justification for requesting the exception and assign the task to your Associate Dean for Research or Center Director. If approved at that level, the ADR/CD should indicate this and assign the task to the VPR Request Team. If the exception to submit is approved by the VPR, the secondary deadline for the final proposal to be released to OSP for submission is four (4) hours prior to the earliest of either: 1) the agency deadline OR 2) 5:00 PM local time. That is, the latest secondary deadline possible is 1:00 PM on the sponsor due date. Final proposals released to OSP past the secondary deadline will not be submitted by OSP.